Inspection software for facility managers
Facility Manager Inspection Software
to Keep Every Site on Standard
Plan inspections, check contractor work, record safety checks and close actions across every site. Give your team one clear workflow and give clients proof of performance.
14-day free trial
No credit card
Setup in a day
ALL IN ONE INSPECTION SOLUTION FOR FACILITY MANAGERS
Complete Site Inspections and
Contractor Checks on Site
Inspect it gives facility managers one place to plan, run and review every inspection across their sites.
Check building condition, services, safety and cleaning standards with photos, voice notes and clear pass or fail scoring.
Turn findings into assigned actions straight away and see in real time what is open, overdue and done.
Find it. Record it. Assign it. Resolve it.
Spot It, Assign It and
Prove It Is Fixed
Capture faults, hazards and service failures on site. Inspect it then helps you assign work to in-house teams or contractors, track follow-up and show clients the evidence.
A WIDE RANGE OF USE CASES
Facility Manager Inspections
You Can Run With Inspect it
Inspect it adapts to the way your sites run, from daily walkthroughs and planned maintenance to contractor audits and compliance reviews.
Site and Building Inspections
Keep a consistent standard across every building you run.
- Daily and weekly walkthroughs
- Building fabric and condition
- Plant room and services checks
- Grounds and car parks
- Photo-evidenced findings
Contractor and Service Audits
Measure supplier performance with evidence, not opinion.
- Cleaning and soft services audits
- Planned maintenance sign-off
- Reactive job verification
- Service level checks
- Scored supplier reports
Health, Safety and Compliance
Show that statutory and safety checks were done on time.
- Fire safety checks
- Emergency lighting and exits
- Water hygiene records
- Risk and hazard reporting
- Audit-ready history
Everything you need for facility manager inspections
Facility Management Inspections Made Simple
Run site inspections and capture evidence in minutes, then give your team, contractors and clients a clear view of what needs doing.
Flexible Templates
Build templates for buildings, floors, plant rooms and service audits so every site is checked to the same standard.
Evidence Capture
Capture photos, voice notes, annotations and signatures that prove what was found and what was fixed.
Maintenance Checks
Run planned and reactive maintenance checks and verify contractor work on site.
Corrective Actions
Turn faults and hazards into actions with owners, priorities and due dates, and follow them to closure.
Safety and Compliance
Record fire, water and safety checks with dated proof for audits and insurers.
Scheduling & Reminders
Schedule recurring inspections across every site and get reminders before anything becomes overdue.
Reports & Analytics
Report on open actions, repeat faults and site scores, and share branded reports with clients.
Mobile & Offline
Inspect plant rooms, basements and car parks with no signal. Everything syncs when you reconnect.
Portfolio Control
Compare sites, teams and suppliers in one dashboard and see where attention is needed.
Benefits
Why choose Inspect it?
One platform for every asset, team and location. As a result, you save time, reduce risk and protect the value of what you manage.
01
Reduce Manual Admin
Replace paper checklists, emails and spreadsheets with one digital workflow, so your team spends less time chasing and more time fixing.
02
Improve Building Standards
Set one inspection standard for every site and supplier so results are comparable and fair.
03
Close the Loop Faster
Create actions from the inspection itself and see exactly who owns each one and when it is due.
04
Keep Audit-Ready Records
Keep dated records of every check, photo and sign-off, ready for client reviews and audits.
05
Standardise Across Sites
Roll out the same templates and workflows across every building, team and region.
06
Make Better Decisions
Use inspection data to find repeat faults, weak suppliers and sites that need investment.
Trusted by Professionals Like You
Inspect it has made it much easier to manage inspections and follow-up tasks across the marina. We can record issues, add photos, assign tasks to the right team member, and chat about the work directly in the app. This keeps everything in one place and gives us a clear view of what has been checked, what still needs attention, and what has already been completed. The app is simple to use and fits naturally into the way our team works.
We were running inspections on spreadsheets and sending reports manually. It was slow and inconsistent. After moving to Inspect it, our team completes inspections on site, adds photos and notes, and sends a professional report before leaving the building. We cut reporting time by around 60 percent in the first two months. The back office view gives me full visibility across all properties, which has improved accountability and follow up
Compliance used to mean chasing paper forms and missing photos. Inspect it changed that. Every vehicle inspection is logged with clear evidence and a full audit trail. The standardised checklists ensure our depots follow the same process, and the reports are ready for auditors at any time. We now resolve issues faster and have reduced repeat defects by over 30 percent.
Inspect it has brought clear simplicity and flexibility to our Inspection management. The solution integrates well with our identity management and provides convenient mobile inspection for both employees and visitors. The collaboration has also been fast and professional, which is exactly what you expect from a technology partner.
Facility manager inspections
Every site inspection, one platform
From plant rooms to reception areas, Inspect it gives facility managers one consistent way to inspect sites, record issues and keep assets in good order.
Building condition
Roofs, fabric, interiors and grounds checked on a schedule.
Fire and life safety
Alarms, extinguishers, fire doors and emergency exits.
Plant and services
Boilers, HVAC, lifts and electrical rooms with condition notes.
Planned maintenance
Turn findings into maintenance tasks and track completion.
Contractor visits
Check work on site and keep photo proof of the result.
Cleaning and soft services
Audit cleaning, waste and washroom standards by site.
Free template
Facility manager inspection checklist
A routine site walk catches small issues before they become failures. Use this free template to cover the essentials on every visit.
Includes 900+ ready-made inspection templates you can adapt.
What a site walk covers
- Entrances, doors and access control working
- Lighting and emergency lighting working
- Fire doors closing and escape routes clear
- Fire alarm panel free of faults and extinguishers in date
- Heating, ventilation and air conditioning working
- No leaks, damp or water damage visible
- Lifts working with certificates up to date
- Washrooms clean, stocked and in good repair
- Car park, grounds and external lighting in good condition
- Issues logged with photos and assigned to an owner
From the blog
Guides for facility managers
Practical advice on inspections, checklists and reporting from the Inspect it team. See all articles.
FAQs
FAQs About Facility Manager Inspection Software
What is inspection software for facility managers?
Facility manager inspection software replaces paper checklists and spreadsheets with digital inspections. You can plan site checks, audit contractors, capture evidence and track every action to closure.
How does Inspect it help facility managers on site?
Walk the site with your phone or tablet, complete the checklist, add photos and notes and assign any issue to a team or contractor. The inspection report is ready before you leave.
Can facility managers use Inspect it offline?
Yes. The mobile app works without a signal, so you can complete inspections, take photos and add notes anywhere. Everything syncs automatically when your device reconnects.
Can I share reports with clients, occupiers and senior management?
Yes. Create a branded report in minutes and share it with clients, occupiers and senior management directly from Inspect it, with photos, notes and actions included.
Does Inspect it support corrective actions?
Yes. Any finding can become an action with an owner, priority and due date. You can track every action until it is closed and keep the evidence of the fix.
Can we use our existing checklists?
Yes. You can recreate your current forms as digital templates, or start from our library of 900+ ready-made templates and adapt them to your process.
Can Inspect it help with audit-ready records?
Yes. Every inspection, photo, signature and action is time-stamped and stored in one place, so you can find and share proof whenever you need it.
Is there a free trial?
Yes. You can try Inspect it free for 14 days with no credit card required.
Ready to Simplify Your Facility Manager Inspections?
Cut admin, capture better evidence and create audit-ready reports faster, so your team can act quickly.
See how Inspect it can help your facilities team. Next, manage site checks, contractor audits, safety inspections and corrective actions from one platform.
Let's get connected
We’d love to hear from you!
Whether you run one site or many, we can help. In addition, have a question or want to talk about your inspections? As a result, our team is ready to help.
Let’s start the conversation
Quick connect: Fill out our “Let’s Connect” form to reach our specialists.
Email: support@inspectit.eu
We reply quickly and tailor our advice to your needs. Your success starts with a conversation, so get in touch today.
You can unsubscribe from these communications at any time. For more information on how to unsubscribe, our privacy practices, and how we are committed to protecting and respecting your privacy, please review our Privacy Policy.
